Question 1

Putting an identifying mark or phrase on a document to ensure that it is placed in the correct file is called ____.

Accepted Answer

A)   sorting
B)   cross-referencing
C)   inspecting
D)   coding
E)   indexingF) A) and D)
G) A) and C)

Question 2

Which of the following is used to hold patient records that will be returned to the files at the end of the day?

Accepted Answer

A)   File folders
B)   File guides
C)   Binders
D)   File labels
E)   File sortersF) B) and E)
G) B) and D)

Question 3

Files and records that are kept in boxes must be stored ____.

Accepted Answer

A)   on the floor
B)   with the lids on
C)   within 18 inches of the ceiling
D)   in a secure room
E)   in the office areaF) A) and D)
G) D) and E)

Question 4

The first step in the filing process that is done to make sure the item is ready to be filed is ________.

Accepted Answer

The answer of The first step in the filing process...

Question 5

The fourth step in the filing process is ________, which saves time later when you are returning files to their proper places.

Accepted Answer

The answer of The fourth step in the filing process...

Question 6

The method of organizing the medical record that places the most recent documents in the patient's record on top of documents with earlier dates is known as which of the following?

Accepted Answer

A)   Direct
B)   Indirect
C)   Chronological
D)   Tterminal
E)   Reverse chronologicalF) A) and C)
G) None of the above

Question 7

Prior to color-coding files, you must determine the ________ important to your medical office.

Accepted Answer

The answer of Prior to color-coding files, you must determine...

Question 8

The medical office should develop a(n) ________ schedule to specify how long patient records should be kept.

Accepted Answer

The answer of The medical office should develop a(n) ________...

Question 9

A marker made of stiff material and used as a placeholder when someone takes a file out of the filing system is called a(n)  ____.

Accepted Answer

A)   out guide
B)   file label
C)   file guide
D)   file sorters.
E)   tabF) A) and B)
G) C) and E)

Question 10

Medical practices use ____ files to avoid losing track of important dates.

Accepted Answer

A)   supplemental
B)   tickler
C)   numerical
D)   alphabetical
E)   sequentialF) B) and E)
G) None of the above

Question 11

Which type of filing system allows several people to retrieve and return records at one time?

Accepted Answer

A)   Boxes
B)   Filing cabinets
C)   Rotary circular files
D)   Compactible files
E)   Filing shelvesF) A) and E)
G) B) and C)

Question 12

When patient records can be eliminated, they must be completely destroyed. This is accomplished by ________.

Accepted Answer

The answer of When patient records can be eliminated, they...

Question 13

Another term for naming a file is ____.

Accepted Answer

A)   indexing
B)   sorting
C)   storing
D)   coding
E)   inspectingF) A) and E)
G) A) and D)

Question 14

The records ________ system refers to the way patient records are created, filed, and maintained.

Accepted Answer

The answer of The records ________ system refers to the...

Question 15

Which of the following indicates that a file has been taken out of the filing system?

Accepted Answer

A)   File sorter
B)   Color-coding
C)   File guide
D)   Hanging file folder
E)   Out guideF) C) and D)
G) C) and E)

Question 16

The ________ filing system is simple to use, but you must know the exact spelling of the patient's name and the rules of indexing.

Accepted Answer

The answer of The ________ filing system is simple to...

Question 17

A variation of shelf filing kept on rolling shelves that slide along permanent tracks in the floor is called ____.

Accepted Answer

A)   vertical files
B)   compactable files
C)   rotary circular files
D)   filing shelves
E)   lateral filesF) B) and D)
G) A) and D)

Question 18

Files that feature pullout drawers that contain a metal bar equipped to handle letter-size or legal-size documents are called ____.

Accepted Answer

A)   compactable files
B)   vertical files
C)   rotary circular files
D)   boxes or tubs
E)   filing shelvesF) A) and E)
G) B) and D)

Question 19

All filing equipment must be ________ to protect the confidentiality of medical records.

Accepted Answer

The answer of All filing equipment must be ________ to...

Question 20

Security drills ____.

Accepted Answer

A)   are required by TJC
B)   should not be performed during office hours
C)   are conducted when the inspectors are present
D)   keep staff aware of security risks
E)   can be performed instead of fire drillsF) C) and E)
G) None of the above

Exam 13: Managing Medical Records

Security drills ____.

Correct AnswerverifiedShow Answer

Which of the following indicates that a file has been taken out of the filing system?

Correct AnswerverifiedShow Answer

Medical practices use ____ files to avoid losing track of important dates.

Correct AnswerverifiedShow Answer

Which type of filing system allows several people to retrieve and return records at one time?

Correct AnswerverifiedShow Answer

The method of organizing the medical record that places the most recent documents in the patient's record on top of documents with earlier dates is known as which of the following?

Correct AnswerverifiedShow Answer

Files that feature pullout drawers that contain a metal bar equipped to handle letter-size or legal-size documents are called ____.

Correct AnswerverifiedShow Answer

The ________ filing system is simple to use, but you must know the exact spelling of the patient's name and the rules of indexing.

Correct AnswerverifiedShow Answer

Prior to color-coding files, you must determine the ________ important to your medical office.

Correct AnswerverifiedShow Answer

A variation of shelf filing kept on rolling shelves that slide along permanent tracks in the floor is called ____.

Correct AnswerverifiedShow Answer

When patient records can be eliminated, they must be completely destroyed. This is accomplished by ________.

Correct AnswerverifiedShow Answer

The medical office should develop a(n) ________ schedule to specify how long patient records should be kept.

Correct AnswerverifiedShow Answer

Files and records that are kept in boxes must be stored ____.

Correct AnswerverifiedShow Answer

The first step in the filing process that is done to make sure the item is ready to be filed is ________.

Correct AnswerverifiedShow Answer

Which of the following is used to hold patient records that will be returned to the files at the end of the day?

Correct AnswerverifiedShow Answer

A marker made of stiff material and used as a placeholder when someone takes a file out of the filing system is called a(n) ____.

Correct AnswerverifiedShow Answer

Putting an identifying mark or phrase on a document to ensure that it is placed in the correct file is called ____.

Correct AnswerverifiedShow Answer

All filing equipment must be ________ to protect the confidentiality of medical records.

Correct AnswerverifiedShow Answer

The fourth step in the filing process is ________, which saves time later when you are returning files to their proper places.

Correct AnswerverifiedShow Answer

The records ________ system refers to the way patient records are created, filed, and maintained.

Correct AnswerverifiedShow Answer

Another term for naming a file is ____.

Correct AnswerverifiedShow Answer

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